Booking Agreement Form
Thank you for function enquiry and subsequent booking.
To ensure the smooth running of your function, the following terms and conditions have been established.
Confirmation of bookings
To confirm your booking we require a signed copy of this Function Booking Agreement, within 7 days.
Your booking will only be confirmed once we have received a 20% deposit of the total function cost. We hold tentative bookings for 14 days only, and if we do not receive confirmation and a securing deposit we will need to release the space without further notice.
Payment
The contract signatory is liable to pay all money due under this Agreement. We do not provide credit. All function accounts must be paid in full with Credit Card, Cash or Bank Cheque on the completion of the function.
Guaranteed numbers
The guaranteed number of guests attending your function is required 14 days prior to the event, and will be the number of guests charged for.
Cancellations
In the event of cancellation the following terms will apply:
60 days or more: your full deposit will be refunded
30 to 60 days: 50% of your deposit will be refunded
30 days and less: your full deposit will be forfeited
Time Extensions
A labour surcharge of $5 per guest per hour will be payable for any function that continues beyond the agreed time. This covers any increases in our labour costs with additional penalty rates.
Equipment and Linen Hire Charges
Charges apply for all special equipment or additional table linen provided for each function – please discuss costs and needs with restaurant staff.
Menu style and beverage selections
It would be appreciated if your final preferences for menu and beverage packages could be confirmed 14 days prior to your function.
Damage
The organiser is financially responsible for any damage sustained by themselves or any of their guests, invitees or others attending the function to the property of Pod food and the Pialligo Plant Farm during the function.
Cleaning
General and normal cleaning is included in the cost of your function, however additional charges may apply if the function has created cleaning needs above and beyond normal cleaning duties.
Insurance
Pod food will take all responsible care; however will not accept responsibility for any loss or damage to personal property prior, during or after the function.
Security
The management reserves the right to exclude or remove any person/s from the premises and surrounding confines without liability should the activities be considered, illegal, excessively noisy or offensive.
Responsible Service of Alcohol
Pod food reserves the right to refuse the service of alcohol to any guests it considers to be under age or intoxicated, or behaving in an offensive manner.
Room allocation
Pod food reserves the right to reassign your function to another room or area within its confines to ensure that all seasonal and climactic considerations are met.
I have read and accept the conditions stated in this Agreement,
Date of Function: ________________________ Number of people: _________________
Name in full: _______________________________ Position: ______________________
Company/organisation: ______________________________________________________
Signature: _______________________________ Date: ________________________
Deposit enclosed: $________ ( )B/Card ( )M/Card ( )Visa ( ) Cheque ( ) Cash
Cardholder's Name____________________________ Signature ______________________
Card No._____________________________________________ Expiry date _____ / _____
Office Use Only:
Received and processed by _____________________ Checked by ____________________
Date: _____________ Balance of payment due $ ______________ by: ________________